Budgeting of Newborn 400-19-105-40-20

(Revised 6/1/10 ML #3225)

View Archives

 

 

N.D.A.C. 75-02-01.2-58

 

The needs of a newborn will be added to the household as of the date of birth if:

1. A written request is received within 10 days of the birth, and

2. The SSN or application for SSN, verification of birth/relationship, and identity are received within 30 days of the written request. In addition, the signed SFN 403, notice of Right to Claim 'Good Cause'.

 

A written request is defined as:

• A signed statement from the recipient; or
• The receipt of any of the required verifications; or
• Listing the individual on the Monthly report, filed timely.

 

When a newborn is reported on the monthly report and the birth is reported timely (within 10 days of the date of birth), consider the written request to have been made on the first day of the month in which the monthly report was received, provided the monthly report was received by the normal deadline of the 5th day of the month (or the first work day after the 5th day of the month if the 5th day falls on a weekend or holiday).

Note: The newborn will be added effective the date of birth if the requirement verifications are received within 30 days from the date of the written request.

 

Example #1: A baby was born on June 21st. The household reports the birth on the Monthly report received by July 5th and include all required verification. The baby is added  as of the date of birth because the written request was deemed to be received within 10 days since the information was included on the timely monthly report. A supplemental benefit is issued to the household for June and July to meet the financial needs of the baby.

 

Note: The date entered in the 'Date Reported' field in the automated computer system is July 1.

 

When a newborn is reported on other than a monthly report and the birth is reported timely (by a written request that is received within 10 days of the birth), the newborn will be added effective the date of birth, if the required verifications are received within 30 days from the date of the written request.

Example #1: A baby was born on June 15th. The household provides a written request to add the baby on June 20th. The required verifications are provided on June 30th; the baby is added as of the date of birth June 15th, because the written request was received within 10 days, and verifications provided within 30 days. A supplemental benefit is issued to the household for June and July to meet the financial needs of the baby.

Note: The date entered in the 'Date Reported' field in the automated computer system is June 20th.

 

Example #2: A baby was born on June 15th. The household provides a written request to add the baby on June 20th. The required verifications are not provided until July 24th. Since the verifications were not provided within 30 days from the written request, the baby is added effective July 24th and the benefit for the entire household will be prorated from July 24th.

Note: The date entered in the 'Date Reported' field in the automated computer system is July 24th.

 

If the newborn is not reported timely (within 10 days from the date of birth), the newborn will be added effective the date of the written request if the required verifications are received within 30 days from the written request.

 

If the newborn is not reported timely (within 10 days from the date of birth), and is reported the month following the month of birth, the entire case will be prorated from the date of the written request, provided all verifications are received within 30 days from the date of the written request.

Note: When a Monthly Report, received timely (by the 5th date of the month), reports the birth of a child, but the birth occurred more than 10 days prior to the 1st day of the month in which the timely report is received, consider the written request to have been made on the date the monthly report is received.

 

Example #1: A baby was born on June 15th. The household reports the birth on the Monthly Report received by July 5th and includes all required verifications.

• The baby is not eligible to received TANF for June as the birth was not reported timely.
• The baby is added effective July 5th because the birth was not reported timely and both mom and the baby's needs are prorated from July 5th.

Note: The date entered in the 'Date Reported' field in the automated computer system is July 5th.

 

Example #2: A baby is born on February 25th. The household submits a written statement reporting the birth on March 10th and all verifications are received within the 30 days. Benefits for the month of March are prorated from March 10th, the date of the written request.

• The baby is not eligible to receive TANF for February as the birth was not reported timely.
• The baby is added effective March 10th because the birth was not reported timely and both mom and the baby's needs are prorated from March 10th.

Note: The date entered in the 'Date Reported' field in the automated computer system is March 10th.

 

If the newborn is not reported until after the month following the month of birth, the entire month following the month of birth is an overpayment.

Example: A baby is born on February 25th, and the birth is not reported until April 5th and all verifications are received within the 30 days from the date of the written request.

• A supplement for the newborn is not issued for February, nor is February an overpayment.
• The benefits for the month of March are an entire overpayment for the household because the newborn is a mandatory household member.
• The entire case will be prorated from the date of the written request, April 5th.

Note: The date entered in the 'Date Reported' field in the automated computer system is April 5th.

 

Required verifications must be received before adding the newborn. The 'Date Reported' that is entered into the automated computer system is the date the written request is received provided the required verifications are received within 30 days.

Exception: Whether or not the baby is reported timely, if the required verifications are not received within 30 days from the date of the written request, the 'Date Reported' must be updated to equal the date the verifications are received.

 

Upon receipt of a report of the birth of a baby, if the required verifications have not been received, immediately issue an advance (10-day) notice to the household to close the case since the newborn is a mandatory household member.  

• If the required verifications are not received by the end of the report month, the case will close.
• If the case closed and the required verifications are received within 30 days from the report date, the case must be reverted to open and continued eligibility determined.

 

If the birth of the baby is not reported within 10 days following the expected date of birth of the unborn, an advance (10-day) notice must be sent to the household to close the case since the newborn is a mandatory household member.